We are seeking an Administrative Assistant within our Operations team to assist our Director of Operations and overall operations business. The ideal team member is someone that is motivated to achieve goals, has great organization and time management skills, excellent verbal and written communication, and partners well with others.
On Site Companies is a family-owned company that has been in business for over 30 years! We are growing every year and have internal growth opportunities for our team members.
Responsibilities:
· Manage the calendar, emails, voicemails for the Director of Operations and communicate appropriately with internal and external stakeholders
· Maintain and update company license and permits
· Monitor and ensure all permitted/certified team members maintain their certifications and send notifications on expiration dates
· Own the travel process (airfare, lodging, etc.) for all operations team members traveling between sites
· Assist with budget by tracking and verifying operations expenses and partner with stakeholders responsible to verify
· Compile, analyze, and communicate operational reports and make recommendations based upon trends identified
· Complete and manage data entry
· Partner with vendors within a variety of area that may include certifications, travel, supplies, etc. and be primary point of contact for questions/communications
· Assist with auditing inventory numbers, shared files, and driver notes in our operations systems
· Other duties as assigned
Skills:
· Excellent organizational skills and time management
· Excellent communication skills both verbally and written
· Strong customer service externally and internally
· Computer proficiency (Outlook, Microsoft Office, able to learn software systems)
· Confidentiality of upmost importance
Qualifications:
· Minimum of 1 year work experience in an administrative setting
· Travel up to 10%
· Valid driver’s license
· Proven track record of delivering results
Why should you work at On Site Companies?
- Internal growth opportunities (85% of Managers held a different position in the company before transitioning to a Leadership Role!)
- Stability as an essential business
- Company is experiencing growth annually
- Our Values: Acting Positive, Showing Willingness, Being Dependable, Having Integrity, Expressing Loyalty, Working as a Team!
Compensation and Benefits:
- Medical, dental, vision
- 401K w/ company match and vested immediately after 6 months of employment
- PTO
- Paid biweekly
Check us out online!
Website: www.onsiteco.com
Facebook: https://www.facebook.com/onsitecompanies/
Instagram: https://www.instagram.com/onsitecompanies/?hl=en
YouTube: https://www.youtube.com/user/onsitecompanies
About us:
Onsite Companies is an Affirmative Action, equal opportunity employer. On Site Companies will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.
