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Viewing posts categorised under: Special Events

Portable Toilets: How Many is Too Many for My Outdoor Wedding?

by Erik Hendricks 0 comments

Planning Tools Special Events Weddings

Finding the perfect venue for your outdoor wedding can take ages, but once you do, you feel that the rest of your wedding will be just as perfect as the space. But don’t be fooled by that ideal spot—you may find the restroom facilities sorely lacking, or even nonexistent! Planning for all of the amenities you’ll need at your wedding can be bewildering. You don’t want to overplan and wind up paying more than necessary, but you also don’t want to underplan and not provide enough restrooms for you and your guests. Most importantly, you need to prepare accurately for the amount of expected guests. You’ll also want to consider what type of restrooms you want to provide. Here’s how to decide how many portable toilets you’ll need and what kind will suit you best, getting you one step closer to the wedding of your dreams.

How Many Portable Toilets Do I Need?

Outdoor weddings can be a challenge when it comes to figuring out how to provide amenities. You certainly don’t want to fall short when it comes to restrooms! Not having enough bathrooms at your wedding can leave guests feeling uncomfortable, annoyed with having to wait in long lines, or even finding other places to relieve themselves! Once your guest list is finalized, you should have a fairly accurate idea of how many people will be in attendance. A good rule of thumb is that you should include at least one portable restroom for every 100 guests, or, if you have the available budget and want to err on the side of caution, one for every 50 guests. If you are still unsure of how many portable restrooms you may need to rent, check out On Site’s porta potty calculator for some extra assistance. Another factor to take into consideration is whether or not you’ll be serving alcohol. Providing drinks will likely increase the amount of liquids your guests will consume, and since alcohol is a diuretic, it will also cause them to frequent the restrooms more!

Types of Portable Restrooms

After you have figured out how many restrooms you will likely need, it’s time to determine the right type. There are several options out there to choose from for special events like weddings: you can go with standard porta potties or even opt for a luxury restroom trailer.

Standard Porta Potty

With a standard special event porta potty, all units are delivered clean, sanitized and ready to use. This event staple is perfect for servicing events with thousands of people, but is also small enough for a more intimate setting. With a standard porta potty, you may be worried about its appearance throwing off the mood of your wedding—but with a little creativity and decoration, you can create something that flows seamlessly with your theme, and no one will even notice there are porta potties around.  

Luxury Restrooms Trailers

If you are particularly worried about the aesthetic appeal of a standard porta potty, or even just want something a little more traditional and elegant, then a luxury restroom trailer could be just what you need. With a large range of size and functionality offerings, luxury restroom trailers can accommodate the bathroom facility needs for your wedding. These trailers are fitted with flush toilets and running water sinks, making them feel more like a traditional bathroom rather than your basic porta potty. If you’re looking for something even more luxurious, some of our larger restrooms offer heating and air conditioning, stereo systems, porcelain sinks, and individual stalls.

Other Accessories

If you opt to go with standard porta potties, you may want to consider offering some other sanitation amenities as well. Having a place to wash your hands, such as a hand washing station or SaniSink, is important for guests to feel clean and comfortable. Another vital option is to have handicapped accessible restrooms for those who might need a little extra room. These can either come standard or as a feature in an ADA luxury restroom trailer. Lastly, you’ll want to consider providing a baby changing station for parents and guardians with young children.

Your Portable Restroom Solution from On Site

Your wedding is one of the most special days of your life, but it can get overly stressful trying to make sure everything goes perfectly. At On Site, we can provide for all of your sanitation needs. From luxury restroom trailers to portable heating and cooling, your guests will be comfortable all day and night. If you’re ready to make your wedding dreams come true, contact us today for a quote!

Comprehensive Outdoor Wedding Checklist

by Erik Hendricks 0 comments

Planning Tools Special Events Weddings

Your wedding day is one of the most magical days of your life, but it can also be one of the most stressful ones. Planning a wedding—particularly an outdoor one—can be overwhelming. You’ve got a lot of details to remember and you definitely don’t want to leave anything out, potentially spoiling part of your day. We’ve put together a comprehensive outdoor wedding checklist to keep you on track and help you check off the essentials.

Venue and Catering

One of the first big decisions you’ll make when planning your outdoor wedding is choosing the perfect location. With a tent, you can set up camp just about anywhere. Choose your favorite park, winery, or even your own backyard to act as the backdrop to your special day. Tents these days come in just about any style, shape, and size you could want, so you should be able to find something that fits your unique needs. And don’t forget to weather-proof it! In the warm summer months, use portable air conditioning units to keep guests cool. If you’re planning an outdoor winter wedding, bring in heaters that will ensure your guests have a warm, dry space where they can escape from the cold weather. You should also make sure that your chosen location is suitable for your caterer. If your wedding isn’t near a building that has a kitchen, you’ll want to consider your options. Creating a makeshift kitchen could be an added cost on top of your other expenses. You might opt for a caterer that is able to bring food already prepared make do without a kitchen during the reception. You could also consider providing the caterer with his or her own separate tent if more room is required to prepare the food. When it comes to the menu, outdoor weddings give you a lot of room for fun, creative choices. Consider having a barbeque in the summer, or light a bonfire and have guests roast s’mores for dessert. Be sure to provide plenty of cool, refreshing drinks for your family and friends when the weather is hot. If there’s a chill in the air, add a delicious hot chocolate or apple cider to the menu.

Decorations and Lighting

When it comes to pulling off the perfect outdoor wedding, it can be difficult to choose decorations if you’re starting with the blank canvas of a plain tent. Research some possible themes and color palettes around which you can base decorations. Renting can be a cost-effective option here, as you won’t have to worry about what to do with the decorations after your wedding is over. You can also opt to create your own decorations, for a personal touch. Recruit your family and friends to help, and consider reaching out to those who have a business that works for weddings, like a floral design company, to see if they can offer any advice. If you’re wanting a more rustic feel, consider bringing in old, vintage couches and chairs for some unique seating. Don’t forget to take lighting into account. Your tent won’t come with built-in lights, so it’s important to provide something that will allow you and your guests to see once the sun goes down. Be thoughtful about the placement of your lights, as well. If your guests need to leave the tent to use the restroom, have lights surrounding the path so they know where they are going and won’t wander away.

Restrooms

While you may have nailed down the glamorous aspects of the occasion, such as the venue, the food, and the clothes you’ll wear, you don’t want to miss out on the little things that will keep the event running smoothly. With outdoor weddings comes the all-important task of providing a place for your guests to use the restroom. Take numbers into account. How many restrooms will you really need? You don’t want to rent too many and overspend, but you also don’t want to leave your guests with only a couple of options and cause them to wait in long lines. While standard porta potties are typically a great option for outdoor events, many couples want a more upscale feel. Consider renting luxury restroom trailers for your wedding. Your guests will feel more at ease in these comfortable units, and the options are endless. Restroom trailers come in various sizes and with several different amenities. With trailers that boast heat, air conditioning, running water, and even enough space for guests to change, you’ll be able to keep your wedding attendees happy throughout the whole day. You may also want to consider offering options for mothers with small children and infants. Having a baby changing station can be extremely invaluable at a busy event like this.

Rent Your Wedding Necessities with On Site

Make your outdoor wedding a day to remember by nailing all those little details! With luxury portable restroom trailers, baby changing stations, and heating or cooling options from On Site, you’ll be sure that your guests are happy and comfortable. Our range of products boasts something for everyone, allowing you to find exactly what you need to make your wedding go smoothly. Contact us today for a quote!

Setting Your Non-Profit Event Up for Success

by Erik Hendricks 0 comments

Planning Tools Special Events

Event planning can be overwhelming—especially for non-profit organizations that may only host a few events each year, or that don’t have a large budget. While a well-done non-profit event can be extremely rewarding, it takes a lot of time and patience to plan and execute. Details like guest lists, venue location, and amenities can trip you up and cause you to lose sight of the original purpose of this special day. But we’re here to help! These tips and tricks can help you nail down the most important elements of your event, putting you on the path to success.

Have a Purpose

You should have a clear idea of the purpose of your event before you start figuring out the logistics. Ask yourself a few questions before diving into the planning process: Why are you holding an event? Who is your audience? When will it take place, and why? What do we want them to take away from the event? Who is it benefitting? These are just a few of the questions that need clear answers. Continue to explore your options and ideas, making sure that everything makes sense. After all, you don’t want to plan an event only to realize that the time of year you chose isn’t appropriate for your purposes, leaving you with no guests RSVPing to your outdoor barbeque on a chilly spring day! Additionally, you might discover that you don’t have the budget or ability to plan an event of the scale that you want—which might lead you to wait until your non-profit has the necessary tools and resources. Once you’ve figured out the purpose of your event, set an event goal. You should focus on one specific, measurable goal, rather than multiple. Some examples could be an amount of money you hope to raise at a fundraiser, or an attendance number you’d like to hit at a promotional event.

Figure Out the Type of Event

Once you have your purpose and goal set, it’s time to settle on your event type. Of course, if you plan to raise money for a cause, a fundraiser fits your needs exactly. But if you hope to promote awareness and reach an attendance goal, you have more flexibility with the type of event. Overall, your non-profit event should reflect your mission, target audience, goal, and budget. Depending on the time of year, as well, you can also factor in whether to have an indoor or outdoor event. Your budget is one of the most important deciders here. If you don’t have enough money to put to fund your vision, you might find yourself limited in creativity and scope. On the other hand, you may have enough funds for an elaborate event—but that doesn’t mean you have to spend them all. Be sure to set a budget and stick to it strictly. Consider connecting with some local businesses who might be interested in sponsoring your event.

Create a Positive Experience for Guests

Whether they’re attending an art festival or a 5k race, guests expect a positive experience. Plan to provide the proper amenities, as well as some creative entertainment or engaging speeches, to keep your attendees happy and comfortable. You should also be aware of the unique needs of your audience. If your event hopes to attract families with young children, make sure to provide activities and amenities the children will enjoy, as well. If your event is indoors, but your venue is a little musty, consider utilizing a dehumidifier or an air filter in order to make sure the air is comfortable for everyone. On the other hand, if you need to heat a building or even an outdoor tent, a portable heater could be your saving grace. Be sure to plan for these unique needs ahead of time. Outdoor events need proper amenities, simply because the outdoors can be changeable. If your event is in the scorching summer, put up a tent with air conditioning where guests can cool down. Take some time to think through your portable toilet options, as well. Standard portable toilets may be good for larger events, but you may also want to consider luxury restroom trailers. They can provide a more traditional bathroom experience, as well as air conditioning or heating, running water, and flushing toilets. Consider making wheelchair accessible toilets available, as well as baby changing stations, to accommodate those who may need them.

Plan the Perfect Non-Profit Event with On Site

Whether you’re hosting an indoor or outdoor event, you’ll need to make sure you have all the important items checked off your list. On Site can help make sure that you’ve got all the proper amenities put in place to ensure a smooth operation. From portable restrooms of all shapes, and sizes to dehumidifiers that help keep the air in crowded venues breathable, you’ll be sure to find exactly what you need. Contact us today for a quote to help ensure your non-profit event goes off without a hitch.

Marathon Checklist: What You Need to Host Your Next Marathon

by Erik Hendricks 0 comments

Planning Tools Sanitation Special Events

Running a marathon is quite a feat. Planning a race can sometimes feel equally tough. With a whole host of factors to consider, like budget, time of year, and location availability, you can quickly find yourself with a lot on your plate. On top of all that, your participants and spectators will also need the proper amenities. Things like porta potties, plenty of garbage bins, and first aid stations are just a few things that will give a good impression and keep everyone comfortable and safe throughout the event. Take a look at this marathon checklist, so you can avoid missing anything important.

Restrooms and Hand Washing Stations

Appropriate restrooms for marathons come in a variety of forms. Depending on the size of your race and number of expected spectators, you should provide separate restrooms for the race participants in order for them to feel more comfortable getting ready or quickly ducking in before or after the race. For your spectators, set up plenty of standard porta potties. This will keep lines short, and people from getting irritated. Also include plenty of hand washing stations to stop the spread of germs. For participants, consider renting luxury restroom trailers. They provide a more traditional restroom experience with running water, flushing toilets, and heating or air conditioning. Plus, you can even find trailers that come equipped with showers, which can be extremely beneficial for participants who want to clean up after the race. Another thing that you want to consider is stationing porta potties throughout the race for the runners. This way, they are able to use the restroom comfortably as they need to throughout the race. Here are a few additional items you may want to include as you plan your marathon setup:
  • Handicapped accessible restrooms
  • Baby changing stations
  • Hand sanitizer station
  • Plenty of trash boxes

Aid Stations

Providing aid stations around the course in various spots will be critical, as well as at the beginning and end of the race. Ideally, no one will get hurt throughout the race, but accidents do happen, and you should prepare for the worst. Have volunteers with first aid training working those aid stations to provide quick care to injured racers. Be sure to provide food and drinks at the stations, as well. Runners can get dangerously dehydrated throughout a race, and having a designated spot with healthy snacks and water could be lifesaving.

Shelter from the Elements

Keep attendees comfortable during the race by providing an area where they can cool off or warm up, depending on the time of year. Whether you set up a tent or other structure near the start of the race, the end, or both, attendees will appreciate being able to duck into a shelter for a quick breather before heading back out to cheer on their racer. Runners can also benefit from a designated shelter, particularly if the weather is bad. Consider having a warm-up area at the start of the race and then providing a cool-down area at the finish, so that racers can stay safe and avoid injury. This could be something like a tent with portable heaters or portable air conditioners. Plus, the weather is never truly predictable, and will typically be cooler in the morning than the afternoon, so it may be beneficial to provide both options.

Booths for Sponsors or Activities

If your marathon has one or more sponsors, provide booths or an area where they can set up and educate or promote your attendees about who they are, their mission, and why they’re sponsoring your race. You should also consider having activities that your attendees can participate in separate from the race. This can transform your event into more than a race! Consider hosting a concert after the marathon, bringing in food trucks for hungry racegoers, or providing activities for kids. Providing those extra activities will help keep people at your event longer, as well as bring in more people who aren’t necessarily running.

Secure the Marathon Amenities You Need with On Site

Don’t leave your marathon participants and spectators without a proper toilet or a place to cool off. With On Site, you can provide luxury restroom trailers and even portable air conditioning for when the weather is warm. Sometimes the little details can make all the difference! With our exceptional customer service, we can help you deliver a marathon experience like no other. Contact us for a quote to get started today!

When to Rent a Temporary Air Conditioner

by Erik Hendricks 0 comments

Air Conditioner Construction Weddings

The summer months can be hot, humid, and hard to find relief at times, especially if you’re outside. More than likely, at a construction site you’re already working up a sweat, and nobody wants to go to an outdoor event in the summer and feel uncomfortable. A/C rental can make a huge difference for a company or event. With the option to escape the heat and truly cool off, guests won’t wish they had stayed home and your employees will likely feel more comfortable throughout the day, boosting morale. Air conditioning rental for outdoor events can be the key to happy guests, and A/C rental for construction can make working a little more bearable.  

6 Ways to Save Money When Planning a Wedding

by Erik Hendricks 0 comments

Weddings

Your wedding is one of the most memorable events of your life. Wanting to plan the perfect wedding isn’t wrong, but it can be extremely overwhelming at times. One of the top issues that arise when planning is the budget. There are things you definitely don’t want to compromise on for your big day, but figuring out how to save money when wedding planning can be a lifesaver. With your wedding planning checklist in hand, sometimes going through and thinking of areas that can be a money saver is the best way to start. Maybe you would have never thought of creating your own photo booth backdrop or making the place cards yourself. On top of that, if you’re having an outdoor wedding during the hot months is booking an indoor venue for the reception or having a tent with an air conditioning unit the better option? With these money saving tips for a wedding, you’ll be wishing you had come up with it sooner.  

4 Tips for Planning the Perfect Winter Wedding

by Erik Hendricks 0 comments

Heating Sanitation Special Events Weddings

If you’re from Minnesota, chances are you are a lover of winter. So planning a winter wedding is a must for those cold-loving couples. Although, not everyone is a huge fan of the cold, and if you have friends and family coming from out of state, you might want to offer them a place to escape from the chill.  

How to Ensure Your Next Non-Profit Event Goes Perfectly

by Erik Hendricks 0 comments

Special Events

Preparing to host an event for your non-profit organization can be extremely overwhelming. There are so many details you don’t want to forget or your guests might leave thinking that they could have had a more enjoyable experience elsewhere. For instance, consider the hot, humid temperatures of summer or chilly evenings in the fall. At first, you might not think that having electric heaters is something your event may need, but you don’t want your guests to be wishing they were by a cozy fire instead of at your outdoor event in November. There are so many things to think about when it comes to making sure your event goes smoothly. We’ve created this guideline to help you account for some of the lessen known factors that you may need for your next event.  

Benefits of Porta Potties Compared to Building an Outhouse

by Erik Hendricks 0 comments

Sanitation Special Events

Whether you’re in charge of providing restrooms for a campground, cabin, park or any other location without the resources to facilitate conventional bathrooms, it can be tough to determine which option will best meet the needs and preferences of your guests and visitors. And just to complicate things even further, there are many factors and key considerations to make when choosing between outside restrooms, including the cost of rental or construction, maintenance, comfortability for users and more. At first glance, it might seem like a good idea to build your own outhouse at the site. After all, they’re easy to maintain and relatively sanitary, right?  

The Unsung Heroes of the Super Bowl

by Erik Hendricks 0 comments

Special Events

It’s early; 5:30am when the team begins assembling. First one and then another come in from the cold to check in and get their assignments for the day. Routes are checked and discussed, supplies and vehicles are checked and the individual members of the group start moving out for the day.