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Restrooms for Large Crowds: How to Plan Accordingly for Your Event

by Erin Van Schepen 0 comments

Blog Special Events

No matter how many weddings, concerts, festivals or public gatherings you’ve organized in the past, accommodating a massive group of people is never easy. These large-scale events require special considerations to ensure that all of your guests have quick and easy access to key resources, including food, water, entertainment and, perhaps most importantly, sanitation facilities. On Site takes pride in providing high-quality and affordable sanitation solutions for hundreds of event planners across the Midwest every single year. Today, to assist you with the process of planning your next big event, we’ll be discussing the most effective way to prepare restrooms for large crowds.

Determining How Many Restrooms Your Event Needs

First and foremost, you need to figure out approximately how many bathrooms your event will need. There are many factors and variables that can influence the ideal number of restrooms for your event, including the length of the event, whether there are more women than men and whether alcohol will be served. Luckily, we’ve developed a special event portable restroom calculator to take most of them into account. This tool will give you a solid estimate of how many portable toilets you should pick up. We also recommend renting at least one enhanced access restroom to accommodate handicapped guests. You may need more depending on the size of the crowd you’re catering to. You should also consider procuring additional sanitation resources for your event to ensure that your guests can quickly and conveniently wash up and dispose of trash and waste. These will go a long way in keeping the venue clean and mitigating the spread of nasty germs and bugs. And if you choose the right provider to rent from, these extra supplies won’t cost you much. For example, On Site offers Instant Party Packages for special events. These vastly discounted combination deals contain a range of portable restrooms, hand washing stations and cardboard trash boxes to save you time and money.

Placing Portable Restrooms at Your Large Event

Obviously, we can’t give you exact information about where to arrange your sanitation units without knowing the specific details of your event, but we can give a few general tips and pieces of placement advice that will work for most gatherings. For example, it’s almost always a good idea to put a small cluster of restrooms near the entrance and exit of your event. That way, guests who are just arriving can relieve themselves or freshen up before heading in, and guests who are preparing to leave can use the facilities before embarking on the trip home. This strategy also familiarizes attendees with where they can find readily available toilets the second they walk through the entrance. Note: To guarantee that your guests will find your sanitation units in good time, we recommend that you place several arrow signs around your event as well. After all, it never hurts to clarify where the bathrooms are. When possible, we recommend that you strategically place your event restrooms near areas that will see the most traffic. This might sound obvious, but if your event features a ceremony, performance, act or area of interest that a high number of guests will attend, it’s imperative to put bathrooms nearby to maximize convenience. Otherwise, your attendees will be forced to choose between leaving on a five-minute jog to the facilities (and missing out on a key component of the event in the process) or suffering in silence for minutes (or hours) on end. Some event planners fear that putting their portable bathrooms in plain view will negatively affect the atmosphere and experience of the event, but that’s simply untrue. Even the most generic porta potties are perfectly sanitary and use special chemicals to neutralize unpleasant odor, so you won’t have to worry about an ill-placed unit tainting the space around it with nasty smells or germs. And if you’re concerned about the bland or “unclassy” appearance of your units, you can trick them out with flowers, artwork, trinkets, ribbons and any other decorations that match the look and feel of the venue. Put simply, you should always structure your restroom placement around convenience. If it takes any of your guests more than three or four minutes to reach a bathroom (from any given location in the venue), then odds are good that you’ve made a mistake.

Rent High-Quality Portable Restrooms from On Site Today

At On Site, we’re fully committed to ensuring that every event we service is a resounding success. That’s why we assign an experienced customer service representative to each of our clients to assist them with choosing the perfect number of sanitation units to rent and deciding where to place them. We’ll deliver clean and sanitized units to your event, service them whenever you need us to and take care of the entire cleanup and pickup process, granting you peace of mind and the freedom to focus on all the other aspects of your event. If you’re interesting in renting comfortable and affordable restroom trailers or porta potties for your large event, then be sure to get a quote from On Site. We offer a phenomenal selection of portable restrooms and luxury restroom trailers for any type of special event. If you need a large number of sanitation units or just want to save money, we highly recommend our standard special event portable restrooms. These hardy and compact models come with all of the space and amenities needed for the average user. For more information on this product and many others, check out our Special Events page. Last but not least, if you have any questions about On Site or want more advice on how to provide sanitation resources for large groups of people, then don’t hesitate to call or message us today. We’d be more than happy to help you with anything you need.

Where to Place Porta Potties at Your Wedding

by Erin Van Schepen 0 comments

Blog Special Events

Nothing beats an outdoor wedding. The gentle warmth of sunshine, the fresh smell of cut grass, the peaceful sounds of nature, all of these elements combine to create a romantic and compelling atmosphere during your big day. You’ve already found a perfect outdoor venue (perhaps an apple orchard or a beautiful ranch out in the country) and sent out all of the invitations, and you’re in the process of ordering a set of porta potties. But where should you place these important sanitation facilities? Over the years, On Site has delivered thousands upon thousands of portable restrooms for special events (including weddings) all across the Midwest. To help you out with the confusing and stressful process of organizing your outdoor wedding, let’s discuss the best way to place porta potties at your venue.

Prioritize Convenience

When arranging porta potties for weddings, some people argue that the best course of action is to move them as far away from the ceremony as possible in order to keep the guests focused on the festivities instead of the bright blue bathrooms. However, this strategy can make it incredibly difficult for your guests to use the bathroom and enjoy themselves (particularly if there are young children or elderly people in attendance). After all, it’s tough to celebrate when every restroom break involves a ten-minute walk. Always prioritize convenience when placing your porta potties. At most, it should take around three minutes for attendees to make it to a bathroom from any given location. Depending on the size of your venue, you might need to spread them out across the space, which might make you worry about unpleasant smells drifting around your event. However, as long as you rent from a reputable provider, all of your units will be delivered clean, sanitized and filled with special chemicals that break down waste and neutralize odor, so don’t let the unfounded fear of stinky porta potties influence your placement plan.

Choose Spaces That Help Your Porta Potties Blend in

You don’t want your porta potties to stick out like a sore thumb. These units need to be easy to find and access without distracting people or detracting from your wedding’s aesthetic. The secret to this delicate balance is strategic placement. If possible, we recommend placing your porta potties near plants or trees around the perimeter of your wedding. You can use these natural decorations to make your units blend with the environment. With a touch of creativity, you can also outfit your units with ribbons, flowers, artwork, candles and more to fit the look and theme of your wedding. Be sure to check online if you need additional inspiration to get started. Note: Always place bathroom signs (with arrows) around your wedding space. Trust us, your guests will appreciate the guidance.

Safety is Key

Nothing will put a damper on your wedding faster than a tipped porta potty. If you choose to place your units on unstable, wet or angled ground, there’s a chance that they will partially sink into the ground, become unstable or tip over. That’s why it’s imperative to find spaces that are dry and level when arranging your porta potties. This important consideration will also prevent delivery and service trucks from becoming stuck. If you have the time, chat with a representative from the rental company you’re working with to ensure that your placement plan will make it easy for them to reach and handle the units. Note: Never hesitate to reach out to your provider if you need additional assistance with safe and convenient placement of your porta potties.

Order Portable Restrooms From On Site Today

Now that you have a solid understanding of how to place porta potties at your outdoor wedding, all you have to do is order some! Here at On Site, we take pride in providing effective and affordable sanitation solutions for weddings of any size and scope. We offer a wide range of portable restrooms, luxury restroom trailers and heating and cooling options for tents and non-climate controlled venues. One of our most popular wedding units is the Enhanced Access Restroom, a high-quality porta potty that features handrails and an interior turning radius to accommodate handicapped users. Be sure to check out our Special Events page to see all of our portable restrooms and learn more about our heavily discounted Instant Party Packages. Last but not least, if you have any questions about On Site or our services, then call or message us today.

How to Cool Down Your Outdoor Wedding

by Erin Van Schepen 0 comments

Air Conditioner Weddings

Outdoor weddings are a quickly increasing trend, and they don’t seem to be slowing down anytime soon. Popular outdoor wedding venues include barns, vineyards, parks, and even a family member’s property. While these types of venues will fulfill your wedding dreams, they come with very particular challenges. One of the more difficult issues to solve may be climate control. Particularly, cooling down your outdoor wedding. Usually, outdoor weddings take place in the warmer months of the year. Having a summer wedding is great for getting beautiful outdoor pictures, and gives you the option for outdoor activities. While the summertime perfect for these gatherings, the weather could go either way. You could have a wonderful sunny day in the 70’s, or you could have a scorcher that breaks 100 degrees. To help you plan for the worst, you may wonder how to mitigate the risk of having sweaty and uncomfortable guests. So we’re going to walk you through a few solutions to cool down your outdoor wedding.

Portable Air Conditioning

When your outdoor wedding is in an enclosed space like a tent, barn, or non-air conditioned building, portable air conditioning could be a solution to cool down your guests. Portable air conditioners are the most efficient way to keep your enclosed space at the ideal temperature. We at On Site Companies have several different sizes of air conditioners to cool down any size space. Renting air conditioners is a great solution if you’re worried about your venue or tent getting hot and stuffy, but it might not be a good fit for every event. Smaller spot coolers can be plugged into a normal 120V plugin, but most others have to be hard wired into electrical systems. It’s also possible that you may not have the electricity available to operate larger portable air conditioners. When this is the case, you may have to rent generators to run them during your wedding. A trained sales representative can help you decide which type and size portable air conditioner would work best for your space, and how much electricity it will require. Once you have this information, you can better decide if renting air conditioners is the best choice for your wedding.

Indoor Air Circulation

If your budget doesn’t have room for renting air conditioners, or your space isn’t totally enclosed, you may have to consider just renting air movers. Air movers come in different sizes to give you optimal airflow. While fans won’t necessarily cool the air, a fan can help replace hot and humid air with cooler and drier air from outside or another space.

Outdoor Cooling Stations

So what if renting portable air conditioners are out of your price range, or you don’t have an enclosed space to cool? Then you might be a great candidate for an outdoor cooling station. You can easily create an outdoor cooling station with a few pieces of equipment. Cooling stations usually consist of a mix of misting fans and regular air movers. Misting fans are exactly what they sound like. They are freestanding fans with a water reservoir tank attached. A hose will pull water up and shoot it through the fan to create a pleasant cool mist. To create the perfect cooling station you can group 3-4 misting fans in an area so people can gather around with drinks and socialize. If you want to make your station go a little further you can rent additional large air movers. Depending on how many people you’re hosting, you could set up several cooling stations around your wedding site. Cooling stations provide you with a great outdoor solution that won’t break the bank.

Provide Cool Treats

Everyone always thinks that a cake is the go-to dessert for a wedding, but you can instead choose cool treats for desert. Wouldn’t it be cool to have a build your own ice cream sundae bar? It would cost WAY less than a traditional wedding cake, and your friends and family can have a refreshing treat. There are several options out there such as renting a soft serve ice cream machine or having a company like Cold Stone Creamery cater your deserts. There are even frozen yogurt food trucks you can hire to show up. Options such as these can be a cool respite on a hot wedding day, and be something a fun experience to set your wedding apart from all the others. Don’t let a sloppy hot day ruin your wedding. There are things you can do ranging from air conditioning rentals, outdoor cooling stations, or cool treats for your friends and family. If would like to rent any of the equipment discussed from On Site, you can email us at or give us a call at 1.800.210.8407.

How to Cool Down Your Outdoor Wedding

by Erin Van Schepen 0 comments

Special Events Weddings

Outdoor weddings are a quickly increasing trend, and they don’t seem to be slowing down anytime soon. Popular outdoor wedding venues include barns, vineyards, parks, and even a family member’s property. While these types of venues will fulfill your wedding dreams, they come with very particular challenges. One of the more difficult issues to solve may be climate control. Particularly, cooling down your outdoor wedding.  

Finding a Portable Toilet Provider Near Me

by Erin Van Schepen 0 comments

Construction Sanitation Special Events Weddings

Planning an event, wedding or construction project involves finding a lot of vendors. Deciding on the right equipment providers can either make or break your project, so you may always be worried about picking the right one. Finding the right portable toilet vendor near you can also be a struggle.  

How to Prevent Porta Potty Tip Overs

by Erin Van Schepen 0 comments

Sanitation Special Events

It doesn’t matter if you’re renting porta potties for a one-day event or you have them on your construction site long term; porta potties can definitely tip over. Now, this might sound like a living nightmare to most people, so taking proper steps to prevent porta potty tip overs should be something to consider.  

Do You Need to Contact Someone About Porta Potty Rental?

by Erin Van Schepen 0 comments

Sanitation Special Events

Planning a wedding, conference, party, or any other social event forces you to answer a series of critical questions. How do you entertain all of your guests? How do you feed them? And, perhaps most importantly, are you providing them with enough convenient and pleasant places to use the bathroom? On Site specializes in helping event planners across the nation by renting out quality porta potties and portable bathroom trailers. It’s our goal to ensure that your guests are comfortable and happy, so today we’ll be teaching you how to determine whether or not you’ll need porta potties for your event.  

Top Uses for Portable Restroom Trailers

by Erin Van Schepen 0 comments

Sanitation Special Events

Finding a portable restroom that perfectly suits your needs can be difficult. This is especially true when you’re organizing an event that requires high-quality or luxurious bathrooms. Fortunately, there is a special product you can rent that perfectly replicates the experience of using a bathroom at home: the portable restroom trailer.  

Accessorizing Ideas for Your Portable Bathrooms at a Wedding

by Erin Van Schepen 0 comments

Sanitation Special Events Weddings

Porta potties are often judged as stinky places that are full of strange sights and smells. However, with the right accessories and decorations, there’s potential for these restrooms to become luxurious. The portable bathrooms that you’ll rent aren't going to experience the same traffic as those fixed inside of a stadium or a music festival. In your wedding, these porta potties will be plentiful, stylish, and smartly stocked.  

Fun Ways to Incorporate Porta Potties Into Your Event

by Erin Van Schepen 0 comments

Planning Tools Sanitation Special Events Weddings

Porta potties are the perfect solution for social events hosted in places that do not have access to traditional plumbing. But despite how incredibly convenient they are, some may feel apprehensive about renting porta potties, fearful that they may be too tacky or unsightly for an event. Fortunately, there are many fun and creative ways to mitigate these issues and effectively incorporate porta potties into your events, festivals, weddings, and get-togethers.